Assistant City Clerk - City of Carlin, NV

City of Carlin   Carlin, NV   Full-time     Accounting
Posted on June 26, 2024

General Purpose of Position:

The Assistant City Clerk, under the direction of the City Clerk, performs advanced administrative and office support functions for the City of Carlin, including utility billing, accounts receivable, payroll, business licensing, cemetery records management, and accounts payable. This position is also responsible for tasks as the secretary for various City-appointed Boards including preparation of agendas and maintenance of board minutes and records.  This position interacts with the general public and provides guidance regarding the City of Carlin’s policies and procedures.  



Essential Duties and Functions: (Performance of these functions is the reason the job exists. Assigned job tasks/duties are not limited to the essential functions).


  • Provides advanced administrative and office support for the City of Carlin with minimal supervision while providing professional service and guidance to the general public, businesses, government officials, and city personnel while following government regulations, policies, and procedures.
  • Prepares written reports, meeting agendas, minutes, packets, and conducts research for the City and for various City Boards and for the general public.
  • Receives and processes payments, accurately posting to the correct account. Receives and processes invoices and posts financial transactions into government fund accounting software and corrects errors and omissions in compliance with generally accepted accounting principles.
  • Prepares official letters, legal notices, city brochures, pamphlets, advertisements, website content, social media posts, and other documents using various types of software.
  • Assists in writing and managing various grant applications for the City.
  • Maintains the City’s filing and archiving systems according to State regulations
  • Performs other duties as assigned by the City Clerk.


Qualifications for Employment:


  • Must have a high school diploma or equivalent and have at least one-year experience in accounting and bookkeeping.
  • Must be able to use Microsoft Office and learn other software applications, and use computers and other office equipment.
  • Must be able to handle cash and keep accurate records, receipts, etc. and adhere to correct accounting principles.
  • Must be able to work 8 hours shift work on a regular basis, be reliable and punctual in attendance.
  • Must possess the ability to handle stressful situations and interact with others well.
  • Pass a background check and adhere to the provisions of the Drug and Alcohol-Free Workplace Policy of the City’s Employment Policy.



Required Certifications/Licenses:


  • Must possess a valid Nevada driver’s license.
  • Has or will obtain a Nevada Notary Commission.
  • Must be bondable.



Working Conditions:


  • Employee needs the strength, dexterity, coordination and vision to use keyboard and video display terminal for prolonged periods.
  • The employee must occasionally lift and/or move up to 25
  • Employee must be able to bend, stoop, stand and sit for long periods.
  • Employee must answer and talk on a telephone and interact professionally with the public, city officials, and other staff.



In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer.